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2021 Fall HOD: Delegate Registration

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NCS Clubs:

The 2021 Fall North Carolina Swimming HOD will be held as planned at the McKimmon Center in Raleigh on Sunday, October 3 at 1:00 PM.  Those attending in person will cast their votes at the meeting.  For those choosing not to attend in person, there will a virtual option for casting your votes.

The HOD Meeting Schedule with separate ZOOM meeting registration links for each meeting has been posted on the NCS website.

Whether your club’s delegates will be attending in person or via ZOOM,  you will need to pre-register your delegates by following the step-by-step instructions below.

  1. You must declare your club’s delegates to Barb Frith by SEPTEMBER 29th .
  2. Please check the Delegate per Club Count List for the number of non-athlete delegates you are permitted to name for your club. Each club also may name one athlete delegate.
  3. Send an email to Barb Frith at pfrith@mac.com and include:
    • Name and valid email address for each non-athlete delegate.
    • Indicate which delegates will be attending in-person or via ZOOM.
    • Name and valid email address for your athlete delegate. If your athlete delegate is under 18, please copy a parent/guardian on your email to Barb.
  4. This information is due to Barb no later than SEPTEMBER 29th.
  5. PLEASE NOTE that all declared delegates must be USA Swimming members in good standing on October 3rd, 2021. Please check your club portal for any membership issues your delegates need to address before October 1.
  6. Delegates who will be attending via ZOOM must receive their personal voter identification number from Election Buddy prior to the October 3rd HOD.
    • On October 1st, the eligible delegates you name will receive an email from Election Buddy at the email addresses you provide.  
    • The email will include their personal Election Buddy voter identification number that they must use to vote at HOD on October 3rd at 1:00 PM.
    • The password to unlock their ballot will be provided at the HOD meeting held Sunday, October 3rd at 1:00 PM.
    • Delegates MAY NOT vote by proxy. They must attend the Zoom HOD meeting on October 3rd at 1:00 PM to receive their password and cast their votes.

If you have any questions about the delegate registration process, please contact Barb at pfrith@mac.com prior to September 29th.

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2021 Fall HOD: Proposed Legislation

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The following proposed legislation will be voted on at the 2021 Fall HOD.  Please review the legislation prior to the House of Delegates meeting on Sunday, Oct 3, 2021.

To help streamline the voting process and minimize the expense of online voting, a review of the proposed legislation will be held at 2:00 pm on Saturday, Oct 2. Those with questions or concerns on the proposed legislation are encouraged to attend. There will also be an opportunity to make changes in the proposals with submitter’s approval.

2021 NCS Fall HOD:  Proposed Legislation

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2021 Fall HOD Schedule

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The 2021 NCS Fall House of Delegates meetings will be held at the McKimmon Conference Center in Raleigh on Saturday, October 2  and Sunday, October 3, 2021.

2021 Fall HOD Schedule

For those choosing not to attend in person, separate ZOOM meeting registration links for each meeting are on the 2021 FALL HOD Schedule above. You will be asked to enter your name an email address and a link to that meeting will be sent to you. There will not be a virtual option for the High School Officials meeting and the Athlete Leadership Summit will send out its ZOOM information separately.

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Submit bids to host 2022 Fall HOD

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REMINDER:

The 2022 Fall HOD will be held the weekend of Sept 24-25, 2022.

If your club would like to submit a bid to host the 2022 Fall HOD, bids must be submitted by 9/18/2021.  All bids will be forwarded for consideration at the upcoming  HOD Meeting in Raleigh on Sunday, October 3, 2021.  Remember, bids for the Fall HOD must include access to nearby banquet facilities to accommodate at least 300 people for the NC Awards Banquet and access to a pool to hold the All Star Clinic.

The HOD Bidding policy can be found in Section 1.6 of the North Carolina Policies & Procedures.

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Officials HOD Meeting Schedule

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NC SWIMMING SPRING 2021 HOD

NCS OFFICIALS Virtual MEETING

Saturday, April 17th  – 10:00 – 11:30am

https://zoom.us/j/91212869765?pwd=UTRYdkhLaldaMldIOGc2VHdpbVN1dz09

           Something for every official certification level  —  3 concurrent breakout sessions

TimeSession InformationWho
10:00 – 10:15OPENING and WELCOME
Topics:
Welcome and Recognitions
NCS Officials Roster Report
Directions for Break-out rooms  
Who should attend:  All NCS Officials

Speaker:
John Jewell
10:15 – 11:30 Breakout Room 1STROKE and TURN SITUATIONS – Panel Discussion
Topic:
Three (3) broadly experienced NCS Referees situations/observations from Stroke & Turn vantage point and provide their perspective. 
Attendees are encouraged to come with their personal experience/question(s) in mind for the panel or log them on this form before the session
https://docs.google.com/forms/d/1EZrVz5Il0c3FqMpS0YZm9oV1GKX-FFY5Mqkuev8G8P0/edit?usp=sharing  
Additional situations will be provided by panelists.  
Who should attend:  Certified S&T’s (and Starters)
( Any referees who choose to attend should mute and refrain from comment unless called upon by Panelist.)
 		Panelists:
Suzanne Heath
Todd Webber
Rob Stevens
10:15 – 11:30 Breakout Room 2HyTek MEET MANAGER, “Skills – 201”
Topic:
Live Meet Manager Demonstration(s) “How to” Q&As  
Who should attend:  Certified A.O.’s

Speaker:
Colleen Gillan
10:15 – 11:30 Breakout Room 3REFEREE SESSION – Clinics and Championships
Topic:
New Clinic / Clinician Process for S&T and AO  — John Jewell
2021 NCS Short Course Championship Reviews
Senior Champs — Lynn Tippets-Fazen
AG Champs — Charlie Stephenson
Meet report availability  
Who should attend:  Referees and Starters		Speakers:
John Jewell Lynn Tippets-Fazen
Charlie Stephenson      
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Submitting Legislation: Spring 2021 HOD

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Submitting Legislation:

REMINDER:

If you would like to propose legislation for the NCS Spring HOD meeting on April 18, 2021, please mark up the existing Rule or By-Law with the proposed wording and submit your proposal to Wayne Shulby  wayne.shulby@gmail.com using the  HOD Legislation Template below.  The deadline for submitting legislation is February 27, 2021.

HOD Legislation Template

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NCS Safe Sport Coordinator Special Election

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The Safe Sport / Operational Risk Coordinator Role is directly elected every two years by the HOD.

With the unplanned recent departure of our Safe Sport / Operational Risk Coordinator, we will hold a special election at the virtual HOD to fill the one remaining year of the two year term.

Due to the timing of the departure, we will nominate candidates from the floor at virtual HOD.

To ensure no gap in coverage for this important role, Claire Donahue from TAC has been appointed as the interim Safe Sport / Operational Risk Coordinator. Claire has also expressed interest in being nominated for election.

All nominations are welcome.  Responsibilities of the Safe Sport / Operational Risk Committee led by the Coordinator include:

• Coordinate and oversee the implementation of effective ongoing educational programs for all athlete members, their parents, coaches, volunteers and local clubs as provided by USA Swimming; 

• Be the primary contact for the club members to share information about what USA Swimming and other LSCs are doing regarding Safe Sport policies and programs; and to collect, develop and disseminate information on LSC best practices; 

• Serve as an information resource for clubs by, among other things, helping to identify and connect them with local educational partners and resources; 

• Assist members of the LSC in identification of errors, system failures, and other potentially dangerous activity; 

• Provide assistance in developing plans to mitigate occurrences that disrupt LSC operations or events; 

• Identify trends that increase LSC operational risk;

• Perform other functions as necessary in the fulfillment of USA Swimming’s continuing efforts to foster safe, healthy and positive environments for all its members

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